Council Elections

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Description: This position oversees the Panhellenic Executive Board and acts as the main representative of the Panhellenic Community. 

Qualifications: Must be a junior or senior with past Executive Board experience

Duties: 

i. Preside at all meetings of the Panhellenic Executive Board and Panhellenic Council meetings. 

ii. Serve as an ex-officio member of all College Panhellenic Association committees, except the Peer Accountability Board. 

iii. Communicate regularly with the Panhellenic advisor, including weekly one-on-one meetings. 

iv. Ensure that the NPC annual report is completed. 

v. Communicate regularly with the NPC area advisor. 

vi. Maintain current copies of the following: University of Arizona Panhellenic Association bylaws and standing rules; the Panhellenic Association budget; contracts executed on behalf of the Panhellenic Association; correspondence and materials received from the NPC area advisor; all College Panhellenic reports to NPC; and other pertinent materials. 

vii. Oversee all Panhellenic Executive Board Members and ensure all duties are completed. 

viii. Serve as the Panhellenic Executive Board Liaison to Fraternity and Sorority Programs, Dean of Students, and other university stakeholders and committees. 1. Has the ability to appoint another Panhellenic Executive Board member to serve as the liaison when appropriate. 

ix. Attend all functions sponsored by Panhellenic and oversee all PHC activities and operations. 

x. Review, approve and sign all Panhellenic Executive Board checks and contracts involving the Panhellenic Executive Board.

xi. Responsible for AFLV award applications with the help of everyone on the Executive Board alongside the Vice President of Operations. 

xii. Serve as the Panhellenic Executive Board liaison to IFC, NPHC, and USFC. xiii. Serve as the media contact for the Panhellenic Association. 

xiv. Review and update the bylaws and standing rules regularly with the Vice President of Operations. 

xv. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed. 

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Description: This position primarily focuses on the business and day-to-day operations of the Panhellenic Executive Board.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience. Previous experience as a Panhellenic Delegate and participation in Primary Recruitment are recommended, but not required.

Duties:

i. Perform the duties of the President in her absence and/or assume the role of President.

ii. Attend President Roundtables with the President, as deemed necessary.

iii. Plan and execute Panhellenic Delegate training at the beginning of each semester.

iv. Coordinate Sister Sorority pairs each semester.

v. Record and distribute Panhellenic Council meeting minutes to the NPC area advisor, Panhellenic Delegates, and Panhellenic Advisor, and upload them to FS Central.

vi. Record and distribute Panhellenic Executive Board meeting minutes to the NPC area advisor and Panhellenic Advisor, and upload them to FS Central.

vii. Regularly review and update the bylaws and standing rules in collaboration with the President. Submit any proposed bylaw revisions to the College Panhellenic Council for approval.

viii. Maintain a shared calendar for all council members that includes PHC, IFC, NPHC, and USFC even

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Description: This position deals directly with the functions and formation of Membership Recruitment and the membership experience.

Qualifications: Must be a junior or senior with proven leadership experience. Must be a member of a regular NPC chapter and have served as a Recruitment Counselor or a member of her chapter’s Recruitment team.

Duties:

i. Coordinate all Panhellenic Membership Recruitment periods, including Continuous Open Bidding and Primary Recruitment.

ii. Communicate regularly with the Panhellenic Advisor and President, including weekly meetings over the summer.

iii. Follow the Membership Recruitment Guidelines, NPC Unanimous Agreements, and any other rules that directly or indirectly relate to recruitment periods and events.

iv. Update the Membership Recruitment Guidelines to reflect any changes to the recruitment process. Submit any revisions to the College Panhellenic Council for approval.

v. Coordinate recruitment finances with the Vice President of Finance, Panhellenic Advisor, and President.

vi. Distribute and summarize recruitment evaluations from various groups, including but not limited to chapter recruitment chairs, alumnae, Recruitment Counselors, Panhellenic Executive Board officers, and new members, within one month after the Primary Recruitment period.

vii. Assist in preparing the PNM Guide with the Vice President of Public Relations and the PNM Orientation presentation.

viii. Provide training opportunities for the Campus Director Computer System for chapter Recruitment Teams.

ix. Prepare the recruitment schedule and update the Membership Manual and Membership Recruitment Guidelines (MRG) for all Panhellenic chapters and the Panhellenic Executive Board.

x. Define recruitment objectives with the assistance of the Panhellenic Advisor and Panhellenic Executive Board.

xi. If applicable, coordinate the semesterly Greek informational meeting, including but not limited to the Go Greek Information Meeting.

xii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position strives to create an equitable, accessible, and inclusive environment for all Panhellenic women.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience and a deep passion for advancing and growing diversity, equity, inclusion, and accessibility at the University of Arizona.

Duties:

i. Create educational resources and purposeful programming with other campus organizations throughout the semester.

ii. Create a calendar at the beginning of each term outlining holidays, religious events, and other important dates, and distribute it to all Panhellenic chapters and the Panhellenic Executive Board.

iii. Collaborate with other Panhellenic Executive Board positions to ensure accessibility in all aspects of chapter operations is as equitable and accessible as possible.

iv. During roundtables with chapter Diversity and Inclusion Chairs, develop initiatives to break down barriers that marginalized groups may face.

v. Communicate regularly with the Vice President of Public Relations to collaborate on resource guides covering a variety of topics for publication on Panhellenic digital platforms.

vi. Participate in the Fraternity and Sorority Programs (FSP) Book Club and incorporate learning into programming.

vii. Collaborate with the Vice President of Membership to ensure values-based and equitable recruitment.

viii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position primarily maintains the budget and monitors all business transactions that the Panhellenic Association conducts with outside parties.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience.

Duties:

i. Supervise the finances of the University of Arizona Panhellenic Association.

ii. Prepare the annual budget and, following its approval by the Panhellenic Delegates in the spring, provide a copy to each member sorority of the University of Arizona Panhellenic Association.

iii. Receive all payments due to the Panhellenic Association, collect all dues and fines, and provide receipts.

iv. Execute all financial responsibilities of the Panhellenic Executive Board, including annual NPC dues, officer stipends, and all bills of the University of Arizona Panhellenic Association.

v. Maintain up-to-date financial records and provide a monthly financial report at Panhellenic Executive Board meetings, regular Panhellenic Council meetings, and an annual report at the conclusion of her term of office.

vi. Communicate fee increases and decreases to Panhellenic Association members.

vii. Oversee the Financial Transparency program and ensure the Financial Transparency document is completed.

viii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position focuses on incorporating academics into chapter membership and promoting positive inter-sorority relations by holding chapters accountable to all governing documents.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience.

Duties:

i. Serve as the peer accountability officer.

ii. Inform all chapters of study skills resources and academic educational seminars.

iii. Award academic scholarship certificates to chapters.

iv. Coordinate and select applicants for Panhellenic Scholarships in the fall and spring.

v. Create an informational handbook for academic chairs detailing campus resources and serve as the Panhellenic Executive Board liaison to those organizations.

vi. Implement and develop academic scholarship programming.

vii. Coordinate the Council's judicial program in collaboration with the Greek Standards Board and serve as the Greek Standards Board liaison.

viii. Hold one-on-one meetings with academic chairs, as needed.

ix. Collect and distribute GPA Explanations during Primary Recruitment.

x. Update PNM grades using final transcripts leading up to Primary Recruitment in collaboration with the Vice President of Operations.

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Description: This position is responsible for organizing and promoting events for the Greek Community. This position works closely with the IFC, NPHC, and USFC councils, as well as various University committees.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience.

Duties:

i. Coordinate and facilitate all Panhellenic programs and activities pertaining to philanthropy and community service at least twice per semester.

ii. Coordinate sponsorships and flyers to promote such programs.

iii. Act as the liaison between the chapters and the All-Greek Philanthropy Advisory Board in collaboration with all council liaisons.

iv. Oversee all event contracts with Fraternity and Sorority Programs Office staff in collaboration with the President.

v. Plan recruitment philanthropy and service events to take place outside of Primary Recruitment sets.

vi. Plan PNM programming events during the Primary Recruitment period in collaboration with other Executive Board positions.

vii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position aims to support the community by providing assistance and resources to retain new member classes, as well as overseeing and training Recruitment Counselors.

Qualifications: Must be a junior or senior and have previously served as a Recruitment Counselor.

Duties:

i. Coordinate the selection, training, and supervision of Recruitment Counselors.

ii. Plan active, educational, and leadership programming for Recruitment Counselors.

iii. Coordinate Bid Day with the Panhellenic Advisor, Panhellenic President, Vice President of Membership, and individual chapters.

iv. Design recruitment items for Recruitment Counselors.

v. Plan a new member event each semester.

vi. Facilitate meetings and assist with planning events such as Bid Day, Big Little, and New Member integration in collaboration with New Member Educators.

vii. Assist the Vice President of Public Relations in creating recruitment-related materials, including but not limited to the PNM Guide, reminder posts and stories, and responding to messages from PNMs.

viii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position helps create dialogue around issues affecting women and collaborates with community partners to bring new health initiatives to campus.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience.

Duties:

i. Ensure each chapter has completed the educational requirements for the University of Arizona Social Events policies and regulations, including but not limited to any changes to these policies and regulations.

ii. Publish health information in the monthly Panhellenic newsletter.

iii. Serve as a liaison to the Health Advocate Program and any risk management-related committees at the request of the University of Arizona.

iv. Work with Risk Manager/Chair representatives to promote health and safety.

v. Plan and implement programming such as Take Back the Night, Sorority Safety Night, Hazing Prevention Week, and Drug Awareness Week.

vi. Coordinate Anti-Violence Week with counterparts on IFC, NPHC, and USFC.

vii. Serve as a member of the UA Alcohol Coalition Board and attend all meetings.

viii. Serve as a member of the Campus Health and Recreation Fee Committee.

ix. Create active programming in association with a variety of health, wellness, and safety issues.

x. If applicable, assist with Take Back the Night in collaboration with all council liaisons.

xi. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.

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Description: This position creates and executes the presentation of the Panhellenic community's involvement and achievements.

Qualifications: Must be a sophomore, junior, or senior with proven leadership experience.

Duties:

i. Regularly update all forms of social media, including but not limited to Instagram, Facebook, TikTok, and Linktree.

ii. Oversee Panhellenic Executive Board publications and public relations.

iii. Collaborate with recruitment-related positions in creating recruitment materials, including but not limited to the Panhellenic recruitment video, PNM Guide, and other recruitment-related promotional materials.

iv. Maintain current information on the Panhellenic section of the FSP website.

v. Develop an advertising plan for all recruitment efforts and support chapters in developing individualized advertising plans.

vi. Collaborate with the Vice President of Diversity, Equity, Inclusion, and Accessibility to create publication materials.

vii. Serve as a member of the Panhellenic Peer Accountability Board (PPAB), as needed.