Social Events Policy

As student groups with adequate insurance coverage, Fraternities and Sororities are afforded the privilege of hosting social events. With this privilege comes expectations regarding ensuring the safety and welfare of those in attendance. All members are expected to know and abide by all applicable state and federal laws and University policies and procedures, including but not limited to the Social Events Policy. Students are responsible for their own behavior; however, if alcohol is a part of an event, student organizers and sponsors must undertake efforts to provide a safe environment for the attendees.

Contact FSP about a Social Event

Policy & Procedure

All social events need to be registered and hosted in accordance with the Fraternity and Sorority Programs Social Events Policy and the inter/national policies of each fraternity or sorority. 

• Social Events Policy - Updated October 2022

• UAPD Memorandum of Understanding - Updated October 2022

Forms

All on-campus social events, regardless of the presence of alcohol, must be registered by 12:00 p.m. (noon) at minimum 10 business days in advance of your event. Social events at a 3rd party vendor must be registered by 12:00 pm (noon) at minimum five business days in advance of your event, but it is recommended to be turned in earlier. The registration form is due in the FSP office and must be time-stamped.  Registrations submitted without all components; paperwork with all signatures, guest list, and security contract will not be considered.

• On-Campus Alcohol Free Social Event

• On-Campus Event With Alcohol 

• Off-Campus (3rd party) Event With Alcohol

Best Practices

The best practices set forth here will benefit an organization who is conducting a social event. Nothing precludes chapters from adopting practices that are more stringent than those set forth herein.

• Social Events Best Practices

Resources

• NIC Alcohol & Drug Guidelines
• Holmes Murphy Fraternal Practice - Event Planning Guide
• Contract Template for Hiring Third-Party Vendors
• Sober Monitor & Sober Officer Resource
• Secruity Vendor Checklist
• Crisis Management Plan
• Prevention Plan

Required Training

Fraternities and Sororities who plan to host an event with alcohol are required to participate in the following training session(s) prior to their first EWA of the semester.

• EWA Training, required for President, Social Chair, Risk Manager at the beginning of each semester.

  • If your chapter has an officer responsible for completing social event paperwork, it is recommended they attend as well.